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2017 PRYAA Annual Elections
Sunday November 5, 2017, 6:30 PM
Sunday, November 5, 2017, 6:30 PM
Peachtree Ridge High School Media Center (Library)
1555 Old Peachtree Rd NW, Suwanee, GA 30024
To all PRYAA Members,
This will serve as notification of the PRYAA Annual Meeting and Elections are set for Sunday, November 5, 2017 at 6:30PM in the Peachtree Ridge High School Media Center.
*** The nomination period is open now through Friday, November 3rd. If you would like to serve on the Executive Board or any Sports Board, please send your contact information and what position you would like to be nominated for to firstname.lastname@example.org.
***We would like to let you know about the voting process for the meeting this year. When you arrive to the Media Center, you will check in to receive your ballot. Ballots will only go to attending parents. If mom and dad are there, they will each receive a ballot. If only dad is there, he will NOT also get mom’s ballot. Kids will not receive ballots under any circumstances. You must be present to vote. The meeting will then be called to order by James Williams, Executive Board President, at 6:50 PM, who will review any current business. We will then move on to elections.
*** As an additional incentive, the PRYAA Executive Board has authorized that any newly elected Executive Board members will receive a $70 credit per year served, with the credit given at the end of each year (December). This does not roll over.***
First, we will ask for any nominations from the floor for the open positions. Each contested position nominee will then have a 2 minute opportunity to give a brief background/qualifications speech. Once that is complete - it is time to vote. If there are any write-in nominations from the floor, you will do so at that time (we will have them listed on a white board for your convenience). Please be sure to bring a pen with you. Once you have filled out your ballot, volunteers will collect them. Once everyone has voted, we will have a double count and then can announce winners. We do want to ask everyone to try to stay in case we need to have any run offs. Run offs may be necessary if any one position has 3 or more candidates.
Open Board Positions:
Please see the end of the email for PRYAA Bylaws detailing board position responsibilities.
If you have any questions, please feel free to contact any current Sports Board member or any current member of the Executive Board.
PRYAA Executive Board
PRYAA Bylaws detailing board position responsibilities:
The Executive Board Vice President:
a) Shall be responsible for the fundraising programs of the Association.
b) Shall be responsible for public and community relations.
c) Shall have all such powers and duties as generally are incidental to the position of the Vice President as may be assigned to him by the Executive Board President or the Board of Directors.
d) Shall assume the duties of the Executive Board President when the President cannot perform them.
e) Shall assist the Executive Board President in the furtherance of his duties as may be requested by the President.
f) Shall serve as an Executive Board Representative to one of the Sports Boards
g) May co-sign checks and be bonded for no less than $50,000.00
The Executive Board Treasurer:
a) Shall be the Chief Financial Officer of the Association and will be responsible for keeping accurate financial records of disbursements and receipts of all money had and received by the Association from any and all sources.
b) Shall coordinate the receiving and depositing of all fund-raising efforts, registrations and sponsorships.
c) Shall submit financial reports to the Executive Board, Board of Directors and Sports Boards Directors and Sports Boards Directors of Finance on a monthly basis.
d) Shall provide financial reports at the Annual Meetings of the Association
e) Shall have audited all financial records of the Association on as as-needed basis, or on a random basis as determined by the Board of Directors.
f) Shall review and approve along with the Executive Board all budgets submitted
by the individual Sports Boards.
g) Shall provide other such assistance as required by the Executive Board President, Vice President and Secretary.
h) May co-sign checks and be bonded in an amount no less than $50,000.00
Sport Board Assistant Directors and Co-Assistant Directors:
a) Shall assist the Director of that sport in the furtherance of his or her duties as may be requested by the Director of that Sport
b) Shall have all such powers and duties as generally are incident of the position of Assistant Director.
c) Shall assume the duties of the Director of that sport when the Director cannot perform them
d) Shall have voting privileges on all of their Sport Board decisions, policies and procedures.
Sport Board Director of Finance:
a) Shall be responsible for the collection of all funds for their sport and turn into the Executive Board Treasurer for deposit.
b) Shall oversee any partial pays for their sport.
c) Shall submit all reimbursements or payments to the Executive Board Treasurer for their sport.
d) Shall be responsible in conjunction with the Director of their sport to develop an annual budget for their sport and submit to the Executive Board Treasurer for approval by the Executive Board.
e) Shall have all such powers and duties as generally are incident to the position of Sport Board Director of Finance.
f) Shall provide assistance to the Director of that sport in the furtherance of his or her duties as may be requested by the Director of that sport.
g) Shall have voting privileges on all of their Sport Board decisions, policies and procedures.
h) Shall be responsible for maintaining the registration records for their sport.
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